UniverseTrips.com For Event Organisers
For event organisers

Your guests' travel plans, gathered in one form

Hosting a conference, summit or event? We set up a registration page for your guests. Local attendees register in a minute, travelling attendees add their travel dates, hotel choice and airport transfer needs, and you see every registration in one private dashboard instead of a scattered inbox.

Illustration of a guest registering for an event on a laptop, with a conference badge and a confirmed registration

How it works

Three steps
1

Tell us about your event

Send us the event name, dates and venue, the hotels you've reserved rooms at, and any excursions you'd like to offer guests.

2

We set up your page

We build a registration page carrying your event's name, hotels and options, and send you the link to share with your invitees.

3

Guests register, you follow up

Each registration reaches you by email and in your private dashboard, ready to download as a spreadsheet for your team.

What's included

For guests and for you

What your guests fill in

  • Name, organisation, email and phone
  • Whether they're joining locally or travelling from abroad
  • For travelling guests: arrival and departure dates, flight times, hotel preference and whether they need an airport transfer
  • Optional interest in excursions you choose to offer around the event, such as a city tour or a nearby national park
  • Their preferred payment method. No payment is taken on the page; you arrange that directly

What you receive

  • An email notification for every new registration
  • A password-protected dashboard showing all registrations, with totals for travelling guests, local guests and airport transfers
  • A one-click spreadsheet download (CSV) to share with hotels or transport providers
  • An automatic confirmation email to each guest, so they know their details arrived

Helping guests plan the rest of their trip

Many delegates add a few days to explore wherever the event takes them. Our destination guides cover landmarks, national parks and wildlife experiences around the world with practical, regularly checked details, and our booking page brings together flights, hotels, airport pickups and travel eSIMs, so your guests can plan the rest of their trip in one place.

How guest details are handled

Guests tick a consent box before registering. Their details are used only to arrange your event, are stored in a private location that can't be reached from the public website, and are visible only to you through your password-protected dashboard. We never use guest details for marketing, and we delete them after the event once you've received your final list.

See our privacy policy for more.

Request a registration page for your event

Tell us a little about your event and we'll reply by email within a few business days.

We use these details only to reply to your enquiry. Prefer email? Write to partners@universetrips.com.